Invoice Email: Part of Business Communications

Once you have provided high-quality products or services to your clients, you expect to be compensated for the tasks done. Invoices with a full list of items, available payment methods, total sum, and so on are used as a written request for payment. However, just emailing invoices is not enough to organize the interaction with orderers. Each of your documents should be accompanied by a short message with key information. Let’s look at how to write an invoice email and how to make a text as professional as possible.

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When to Use Invoice Email?

Whether you use product, sales, consultant invoice templates, or some basic forms to create bills, every document you submit should have a cover letter. Consider it as a common business-standard. All modern solutions like SaldoInvoice attach automatically generated messages to files when sending them via email. Since receipts are submitted after orders are completed, a letter should also be sent simultaneously. The sooner you provide clients with the information they need, the sooner they will pay.

An email for invoice payment is an excellent opportunity to personalize your requests, focus on key points, and thank customers for using your service. You do not need to copy all the info from bills. Files should be attached to main letters, in which you need to describe the main points briefly. Of course, an invoice itself should be drawn up, considering the standard requirements for such papers. Include all the necessary data in it. Use a ready-made specialized or basic invoice sample to avoid missing important details.

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Invoice Email Wording

Your letter with an invoice should be straightforward and friendly but professional. Avoid using slang and jargon so as not to ruin the impression. Compose the text with the expectation that a client will return to you. Your message should contain the following elements:

How to ask for payment of an invoice politely? An email should include payment terms and the sum due. However, if you wish to motivate clients to deposit money sooner, but without being too pushy, offer them a discount for paying within the first few days after receiving your letter. At the same time, indicate that the delay in compensation will entail late payment fees (this issue needs to be stipulated in a contract). Be polite but persistent.

Email Invoice Message Example

The big advantage of accompanying messages is that you can customize them, making them unique for each person. A typical invoice message to a client sample might look like this:

That’s how to send an invoice via email. The transfer of documents with cover letters is not the endpoint in your communication with orderers. You will also have to thank them in writing for the timely payment or remind them to provide money for the work performed in case of a delay. Just don’t forget that such messages should also meet certain requirements.